IT asset management is the set of business practices that join financial, contractual and inventory functions to support life cycle management and strategic decision making for the IT environment. Assets include all elements of software and hardware that are found in the business environment. Today the business environment is becoming increasingly complex thanks to the influx of different devices and applications that have accelerated the need to maintain control over the IT assets. The objective of IT asset management is the effective management of IT assets (which involves rehabilitation, repair, and replacement of an asset) so that it can meet the current and future demands of the business at the lowest life cycle cost. The company Justsamit.com is a popular choice among businesses looking for quality IT Asset Management in Australia, Malaysia, and Singapore.
Goals and Objectives of IT Asset Management
The following are the five main objectives of IT asset management.
* Decrease costs through process change and by offering help for key basic leadership.* Ensure compliance through increased accountability* Enhance performance through lifecycle management of information technology assets.* Gain control of the inventory.* Improve availability time of the Business/Applications/Processes.
IT Asset Management Best Practices
Effective asset management is possible only by performing regularly the following best practices.
* New AssetsAssess the new assets be it computers or software added to the inventory.
* Missing AssetsLocate assets that are not reporting frequently and determine whether they are lost or still in use. Also, if the assets are not properly utilized, indicate the reason for it and see if they can be reallocated or to be considered obsolete.
* Assets that are on RepairDiscover assets that are not actively used and indicate their status, i.e., whether they are being repaired or undergoing periodic maintenance and so on. Also, estimate the time required for the assets to be operational.
* Relocated AssetsTrack down assets moved to a new location and updated its new location and its current user.
* Duplicate AssetsLocate the reinstalled computers and mark the old entry as a duplicate in the inventory.
* Disposed of AssetsCheck old assets to locate those assets that need to be disposed of or replaced. Mark these old assets as disposed of in the inventory and remove those entries from the inventory
* Risks and License ComplianceAnalyze and evaluate new risks as well as the old risks that have not been resolved so far. Remind users of the need to take adequate action to resolve these risks. Assess the company’s license compliance status and see whether the current inventory changes affect the license compliance status.
* New Contracts and LicensesReview new contracts and software license agreements or any amendments to existing ones and update it if necessary with important documents such as packing slips and invoices. It helps the company management to submit proper and accurate records in the event of an IT audit.
No matter what industry your organization is in, every manager is responsible for maintaining and monitoring each asset. Understanding how old equipment is, where it is being used, and who is using it, is vital to improving profitability.
Asset Management Software can hold all this information as well as help you accomplish a range of goals including preventing equipment loss, developing a more strategic budget, and saving valuable production time. Just SAM it will be able to help you with all of the items described above.